a959.pdf

Resolution A.959(23)

Adopted on 5 December 2003

(Agenda item 17)

FORMAT AND GUIDELINES FOR THE MAINTENANCE

OF THE CONTINUOUS SYNOPSIS RECORD (CSR)

T HE A SSEMBLY ,

R ECALLING Article 15(j) of the Convention on the International Maritime Organization concerning the

functions of the Assembly in relation to regulations and guidelines concerning maritime safety,

R ECALLING ALSO that the 2002 Conference of Contracting Governments to the International Convention for

the Safety of Life at Sea (SOLAS), 1974, as amended, in considering special measures to enhance maritime

safety and security on board ships and at port facilities, adopted, inter alia, SOLAS regulation XI-1/5 entitled

‘‘Continuous Synopsis Record’’,

H AVING NOTED the discussion at the seventy-seventh session of the Maritime Safety Committee concerning

the format, guidelines and issues pertaining to the Continuous Synopsis Record,

R ECOGNIZING the urgent need for a format and guidelines to facilitate the implementation of SOLAS

regulation XI-1/5 by 1 July 2004,

1. A DOPTS the Format and Guidelines for the Maintenance of the Continuous Synopsis Record (CSR) set

out in the annex to the present resolution;

U RGES Governments to use the attached Format and Guidelines for the Maintenance of

the

Continuous Synopsis Record (CSR)

in implementing SOLAS regulation XI-1/5 and to report

to the

Organization on any experience gained from their use;

3. E MPHASIZES the need for Administrations to start issuing CSR documents as soon as possible, but not

later than 1 July 2004;

R EQUESTS the Maritime Safety Committee to:

(a)

consider the wording of SOLAS regulation XI-1/5.5.2 with a view to incorporating the practice

recommended in resolution A.911(22) regarding uniform wording in referencing to IMO

instruments;

(b)

keep the Format and Guidelines under review and amend them, as appropriate, in the light of

experience gained.

Annex

FORMAT AND GUIDELINES FOR THE MAINTENANCE

OF THE CONTINUOUS SYNOPSIS RECORD (CSR)

INTRODUCTION

1 From 1 July 2004, SOLAS Chapter XI-1, regulation 5 requires all passenger ships and cargo ships of

500 gross tonnage and above engaged on international voyages to have on board a Continuous Synopsis

Record (CSR). A ship’s CSR file comprises:

200 — Resolution A.959(23)

all CSR documents (Form 1) issued by the ship’s Administration(s), numbered sequentially over

the life of the ship;

all amendment forms (Form 2) attached to each individual CSR document relating to changes

made to that CSR document; and

all indices of amendments (Form 3) listing all amendments (specified by amendment forms)

relating to each CSR document and attached to Form 1 above.

THE CSR DOCUMENT

2 Only the ship’s Administration can issue a ship’s CSR document (Form 1) to a ship. The first CSR

document issued to a ship is numbered ‘‘1’’ and subsequent CSR documents are to be sequentially

numbered. The sequential numbering continues across change of flag throughout the life of the ship.

3 Each original CSR document will have to be sent to the ship and kept by the ship throughout its

lifetime. The Administration needs to keep a copy (which may be an electronic copy) of each CSR

document issued to the ship.

4 Whenever issuing a CSR document to a ship, the Administration will have to provide all information

in rows 1 to 13 of Form 1 (indicate ‘‘N/A’’ if not applicable). Information number 7 on the CSR only has to

be completed if the Administration requires the registration of bareboat charterers and the ship is actually

bareboat chartered.

AMENDMENTS AND INDICES COMPLETED BY THE COMPANY OR THE MASTER

5 Whenever any change relating to the entries listed in the current CSR document of the ship has

taken place, this change needs to be included without delay in the ship’s CSR file. Pending the issue of a

revised and updated CSR document by the ship’s Administration, the Company or master is required to

complete an amendment form (Form 2) and attach the original to the current CSR document. A copy of the

completed amendment form has to be forwarded without delay to the ship’s Administration for their

consideration and action.

6 Additionally, whenever an amendment form is attached to the ship’s current CSR document, details

of the amendment have also to be entered in the index of amendments (Form 3) and attached to the

current CSR document in date order.

ISSUE OF REVISED AND UPDATED CSR DOCUMENTS BY THE ADMINISTRATION

7 Following the receipt of copies of one or more amendment forms, the Administration is required to

issue a revised and updated CSR document as soon as practically possible but not later than three months

from the date of the change. Amendment forms should not be completed by Administrations.

8 In case of a change of flag, the previous flag State has to issue a new CSR document to the ship

showing the date the ship ceased to be registered with that flag. That flag State is required to send a copy of

the ship’s CSR file, without delay, to the new flag State.

9 As soon as possible, but not later than three months after a change of flag, the new flag State is

required to issue to the ship a sequentially numbered CSR document.

ACTIONS BY MASTERS WHEN RECEIVING A REVISED AND UPDATED CSR DOCUMENT

10 On receipt of a revised and updated CSR document, the master should check its sequential number

and review the document to ensure that it covers all relevant amendment forms attached to the previous

CSR document.

11 In case this review establishes that there are outstanding amendments not reflected in the latest CSR

document, the master should do the following:

Resolution A.959(23) — 201

complete new amendment form(s) relating to each outstanding amendment and attach it to

the latest CSR document;

list the amendment(s) referred to in .1 above in the index of amendments (Form 3) attached to

the latest CSR document; and

forward copies of the amendment form(s) to the ship’s Administration.

IN CASE OF LOSS OF, OR DAMAGE TO, ANY DOCUMENT IN A SHIP’S CSR FILE

12 In case of loss of, or damage to, a ship’s CSR file, the Company or master should contact in writing

the ship’s Administration without delay, and list the papers lost or damaged. The Administration should

subsequently provide relevant duplicates to the ship of the CSR documents and amendment forms that it

holds, to replace such papers. Such duplicates should be marked accordingly.

POSSIBILITY OF INCONSISTENCIES

13 The primary purpose of the CSR is to provide a history of the ship which can be inspected by

appropriate officials. Given the flexibility and timescales provided in regulation 5 it is possible that the

information contained in a ship’s current CSR document will lag behind that contained in the certificates

issued in respect of the ship. As the Administration is required to issue a new CSR document within

3 months of the date of the change, the resulting time lag could be of that order. If inconsistencies are

identified the reasons for them should be considered before action is taken based solely on the view that an

inconsistency exists.

202 — Resolution A.959(23)

Appendix

FORM 1

CONTINUOUS SYNOPSIS RECORD (CSR)

DOCUMENT NUMBER . . . . . . . . . . FOR THE SHIP

WITH IMO NUMBER: IMO . . . . . . . . . .

Dates should be in the format yyyy/mm/dd.

Information

1 This document applies from (date):

2 Flag State:

3 Date of registration with the State indicated in 2:

4 Name of ship:

5 Port of registration:

6 Name of current registered owner(s):

Registered address(es):

7 If applicable, name of current registered bareboat

charterer(s):

Registered address(es):

8 Name of Company (International Safety

Management):

Registered address(es):

Address(es) of its safety management activities:

9 Name of all classification societies with which

the ship is classed:

10 Administration/Government/Recognized Organiza-

tion which issued Document of Compliance:

Body which carried out audit (if different):

11 Administration/Government/Recognized Organiza-

tion which issued Safety Management Certificate:

Body which carried out audit (if different):

12 Administration/Government/Recognized Security

Organization which issued International Ship

Security Certificate:

Body which carried out verification (if different):

13 Date on which the ship ceased to be registered

with the State indicated in 2:

THIS IS TO CERTIFY THAT this record is correct in all respects

Issued by the Administration of: . . . ........................................

Place and date of issue: . ................................................

Signature of authorized person: ............................................

Name of authorized person:

. . ............................................

This document was received by the ship and attached to the ship’s CSR file on the following date

(fill in): ................................ Signature:

. . . .............................

Resolution A.959(23) — 203

FORM 2

AMENDMENTS TO THE CONTINUOUS SYNOPSIS RECORD (CSR)

DOCUMENT NUMBER . . . . . . . . . . FOR THE SHIP

WITH IMO NUMBER: IMO . . . . . . . . . .

The amendments are shown in the table. Indicate N/C for all items not being changed. Dates should be

in the format yyyy/mm/dd.

Information

1 This document applies from (date):

2 Flag State:

3 Date of registration with the State indicated in 2:

4 Name of ship:

5 Port of registration:

6 Name of current registered owner(s):

Registered address(es):

7 If applicable, name of current registered bareboat

charterer(s):

Registered address(es):

8 Name of Company (International Safety

Management):

Registered address(es):

Address(es) of its safety management activities:

9 Name of all classification societies with which

the ship is classed:

10 Administration/Government/Recognized

Organization which issued Document of Compliance:

Body which carried out audit (if different):

11 Administration/Government/Recognized Organiza

ion which issued Safety Management Certificate:

Body which carried out audit (if different):

12 Administration/Government/Recognized Security

Organization which issued International Ship

Security Certificate:

Body which carried out verification (if different):

13 Date on which the ship ceased to be registered

with the State indicated in 2:

THIS IS TO CERTIFY THAT this record is correct in all respects

Issued by the Company or master: . ........................................

Date of issue: . . . . . ....................................................

Signature of authorized person: ............................................

Name of authorized person:

. . ............................................

204 — Resolution A.959(23)

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